How to

• Fortnightly pay
• Leave management
• New appointment
• Retirement savings
• Payroll record keeping
• School audit
• End of Year
  • Step-by-step process
  • School term dates
  • End of Year Report
  • End of Year screens
  • Last day of duty
  • End of Year terminations
  • Holiday pay guide
  • 
    
• Start of Year
• Salary Assessment

Last day of duty

The last day of duty is the last day on which an employee will work at your school in 2020. Entering the last day of duty in the End of Year screen ensures the correct calculation and payment of holiday pay, but does not remove the employee from the payroll. The last day of duty is calculated differently depending on the type of employee. This page details these differences.

If the employee's last day of duty is the same as the school's Term 4 end date, then no action is required.

Duties extending beyond occupancy end date

However, if the last day of duty for an employee extends beyond their occupancy end date, you will need to extend the occupancy to match their last day of duty. You can do this in EdPay by extending the fixed-term end date. Before continuing your End of Year process, wait for email confirmation from your dedicated payroll adviser that this instruction has been actioned.

Note: Each employee's occupancy end date is listed in your school's End of Year Report.

Fixed-term teachers

If	Then
If their last day of duty is the same as the school's term 4 end date	No action is required.
If they started on or before 7 February 2020, and their last day of duty is different from the school's end date because they are taking leave.	Do not enter a last day of duty in the End of Year screen. Book leave as normal.
If they started on or before 7 February 2020, and their last day of duty is different from the school's end date because they are terminating their current job.	Do not enter a last day of duty in the End of Year screen. Instead, treat them as a termination. If they are returning in 2021 in a new job, use the Add New Employee feature in EdPay to restart them in their new position.
If they started after 7 February 2020, and their last day of duty is different from the school's end date .	Enter a last day of duty in the End of Year screen.

Permanent teachers

If	Then
If their last day of duty is the same as the school's end date	No action is required.
If their last day of duty is different from the school's end date because they are taking leave	Do not enter a last day of duty in the End of Year screen. Book leave as normal.
If their last day of duty is different from the school's end date because they have completed their job	Do not enter a last day of duty in the End of Year screen. Instead, treat them as a termination. If they are returning in 2021 in a new job, use the Add New Employee feature in EdPay to restart them in their new position.

Term-time only auto-paid non-teachers

If	Then
If their last day of duty is the same as the school's end date	No action is required.
If their last day of duty is within 14 calendar days of the school's end date	Enter a last day of duty in the End of Year screen.
If their last day of duty is more than 14 calendar days prior to the school's end date, and they are returning to the same job in 2021	Book leave without pay to cover the period from their last day at the school to the school's Term 4 end date. In this case, you will not need to enter their last day of duty in the End of Year screen, as the school's Term 4 end date will become their last day of duty.
If their last day of duty is more than 14 calendar days prior to the school's end date, and they are returning to a new job in 2021	Do not enter a last day of duty in the End of Year screen. Instead, treat them as a termination. use the Add New Employee feature in EdPay to restart them in their new position

Part-time teachers

Note: You can enter the last day of duty in the End of Year screen from 20 October 2020.